Find your portal
Find your portal
24h Educations - Sharing knowledge for good

January 19, 2023

CYPHER LEARNING presents 24h Education - a global, virtual education marathon for 24 hrs!

Get your ticket now!

Data processing addendum

Last update: September 27th, 2022

THIS DATA PROCESSING ADDENDUM (“DPA”) to the Agreement is entered into as of the Addendum Effective Date by and between Cypher Learning, Inc. (“Cypher Learning”), a Delaware corporation with its principal business address at 7250 Dallas Parkway, Suite 400, Plano, TX 75024 (“Vendor”); and the customer (“Customer”), together the “Parties” and each a “Party.”

  1. INTERPRETATION
    1. In this DPA the following terms shall have the meanings set out in this Section 1, unless expressly stated otherwise:
      1. Addendum Effective Date” means the effective date of the Agreement.
      2. Agreement” means the Cypher Learning Subscription Agreement entered into by and between the Parties.
      3. Applicable Data Protection Laws” means the privacy, data protection and data security laws and regulations of any jurisdiction directly applicable to the Processor’s Processing of Customer Personal Data under the Agreement, including, where applicable, GDPR and CCPA.
      4. CCPA” means the California Consumer Privacy Act of 2018 and any binding regulations promulgated thereunder.
      5. Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the Processing of Personal Data.
      6. Customer Personal Data” means any Personal Data Processed by Vendor or its Sub‑Processor on behalf of Customer to perform the Services under the Agreement (including, for the avoidance of doubt, any such Personal Data comprised within Customer Content).
      7. Data Subject” means the identified or identifiable natural person to whom Customer Personal Data relates.
      8. Data Subject Request” means the exercise by a Data Subject of its rights in accordance with Applicable Data Protection Laws in respect of Customer Personal Data and the Processing thereof.
      9. EEA” means the European Economic Area.
      10. GDPR” means, as and where applicable to Processing concerned: (i) the General Data Protection Regulation (Regulation (EU) 2016/679) (“EU GDPR”); and/or (ii) the EU GDPR as it forms part of UK law by virtue of section 3 of the European Union (Withdrawal) Act 2018 (as amended, including by the Data Protection, Privacy and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019) (“UK GDPR”), including, in each case (i) and (ii) any applicable national implementing or supplementary legislation (e.g., the UK Data Protection Act 2018), and any successor, amendment or re-enactment, to or of the foregoing. References to “Articles” and “Chapters” of, and other relevant defined terms in, the GDPR shall be construed accordingly.
      11. Personal Data” means any information provided to Vendor by Customer that is protected as “personal data,” “personal information,” “personally identifiable information” or similar term defined in Applicable Data Protection Laws, except that Personal Data does not include such information pertaining to Customer’s personnel or representatives who are business contacts of Customer (where Vendor acts as a controller of such information).
      12. Personal Data Breach” means a breach of Vendor’s security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Customer Personal Data in Vendor’s possession, custody or control. For clarity, Personal Data Breach does not include unsuccessful attempts or activities that do not compromise the security of Personal Data (such as unsuccessful log-in attempts, pings, port scans, denial of service attacks, or other network attacks on firewalls or networked systems).
      13. Personnel” means a person’s employees, agents, consultants or contractors.
      14. Process” and any inflection thereof means any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
      15. Processor” means a natural or legal person, public authority, agency or other body which Processes Personal Data on behalf of the Controller.
      16. Restricted Transfer” means the disclosure, grant of access or other transfer of Customer Personal Data to any person located in: (i) in the context of the EEA, any country or territory outside the EEA which does not benefit from an adequacy decision from the European Commission (an “EU Restricted Transfer”); and (ii) in the context of the UK, any country or territory outside the UK, which does not benefit from an adequacy decision from the UK Government (a “UK Restricted Transfer”), which would be prohibited without a legal basis under Chapter V of the GDPR.
      17. SCCs” means the standard contractual clauses approved by the European Commission pursuant to implementing Decision (EU) 2021/914.
      18. Services” means those services and activities to be supplied to or carried out by or on behalf of Vendor for Customer pursuant to the Agreement.
      19. Sub-Processor” means any third party appointed by or on behalf of Vendor to Process Customer Personal Data.
      20. Supervisory Authority” means: (i) in the context of the EEA and the EU GDPR, shall have the meaning given to that term in the EU GDPR; and (ii) in the context of the UK and the UK GDPR, means the UK Information Commissioner’s Office.
      21. UK Transfer Addendum” means the template Addendum B.1.0 issued by the ICO and laid before Parliament in accordance with s119A of the Data Protection Act 2018 on 2 February 2022, as it is revised under Section 18 of the UK Mandatory Clauses included in Part 2 thereof (the “UK Mandatory Clauses”).
    2. 1.2 In Annex 2 (California Annex) to this DPA:
      1. the terms “business,” “commercial purpose,” “sell” and “service provider” shall have the respective meanings given thereto in the CCPA; and “personal information” shall mean Customer Personal Data that constitutes “personal information” as defined in and that is subject to the CCPA; and
      2. unless otherwise defined in this DPA, all capitalized terms in this DPA shall have the meaning given to them in the Agreement.
  2. SCOPE OF THIS DATA PROCESSING ADDENDUM
    1. This DPA applies generally to Vendor’s Processing of Customer Personal Data under the Agreement.
    2. Annex 1 (European Annex) to this DPA applies only if and to the extent Vendor’s Processing of Customer Personal Data under the Agreement is subject to the GDPR.
    3. Annex 2 (California Annex) to this DPA applies only if and to the extent Vendor’s Processing of Customer Personal Data under the Agreement is subject to the CCPA with respect to which Customer is a “business” (as defined in the CCPA).
  3. PROCESSING OF CUSTOMER PERSONAL DATA
    1. Vendor shall not Process Customer Personal Data other than on Customer’s instructions or as required or permitted by applicable laws.
    2. Customer instructs Vendor to Process Customer Personal Data to provide the Services to Customer and in accordance with the Agreement.
  4. VENDOR PERSONNEL
    1. Vendor shall take commercially reasonable steps to ascertain the reliability of any Vendor Personnel who Process Customer Personal Data and, where required by applicable laws, shall enter into written confidentiality agreements with all Vendor Personnel who Process Customer Personal Data that are not subject to professional or statutory obligations of confidentiality.
  5. SECURITY
    1. Vendor shall implement and maintain technical and organizational measures in relation to Customer Personal Data designed to protect Customer Personal Data against Personal Data Breaches as described in Annex 3 (Security Measures) (the “Security Measures”).
    2. Vendor may update the Security Measures from time to time, provided the updated measures do not materially decrease the overall protection of Customer Personal Data.
  6. DATA SUBJECT RIGHTS
    1. Vendor, taking into account the nature of the Processing of Customer Personal Data, shall provide Customer with reasonable assistance as necessary for Customer to fulfil its obligations under Applicable Data Protection Laws to respond to Data Subject Requests. For any assistance that does not concern Personal Data subject to the GDPR, Customer shall reimburse Vendor for such assistance, beyond providing self-service features included as part of the Service, at Vendor’s then-current professional service rates. If Vendor receives a Data Subject Request, Customer will be responsible for responding to any such request.
    2. Vendor shall:
      1. promptly notify Customer if it receives a Data Subject Request; and
      2. not respond to any Data Subject Request, other than to advise the Data Subject to submit the request to Customer, except on the written instructions of Customer or as required by Applicable Data Protection Laws.
    3. Operational clarifications:
      1. When complying with its transparency obligations under Clause 8.3 of the SCCs, Customer agrees that it shall not provide or otherwise make available, and shall take all appropriate steps to protect, Vendor’s and its licensors’ trade secrets, business secrets, confidential information and/or other commercially sensitive information.
      2. Where applicable, for the purposes of Clause 10(a) of Module Three of the SCCs, Customer acknowledges and agrees that there are no circumstances in which it would be appropriate for Vendor to notify any third-party controller of any Data Subject Request and that any such notification shall be the sole responsibility of Customer.
      3. For the purposes of Clause 15.1(a) of the SCCs, except to the extent prohibited by applicable law and/or the relevant public authority, as between the Parties, Customer agrees that it shall be solely responsible for making any notifications to relevant Data Subject(s) if and as required.
      4. Except to the extent prohibited by applicable law, Customer shall be fully responsible for all time spent by Vendor (at Vendor’s then-current professional services rates) in Vendor’s cooperation and assistance provided to Customer under this Section 6, and shall on demand reimburse Vendor any such costs incurred by Vendor.
  7. PERSONAL DATA BREACH
    Breach notification and assistance
    1. Vendor shall notify Customer without undue delay upon Vendor’s confirmation of a Personal Data Breach affecting Customer Personal Data. Vendor’s notification of or response to a Personal Data Breach shall not be construed as Vendor’s acknowledgement of any fault or liability with respect to the Personal Data Breach.
    2. To the extent the Personal Data Breach resulted from Vendor’s breach of its security obligations under the Agreement, Vendor shall provide Customer with reasonably requested information (insofar as such information is within Vendor’s possession and knowledge and does not otherwise compromise the security of any Personal Data Processed by Vendor) to allow Customer to meet its obligations under the Applicable Data Protection Laws to report the Personal Data Breach. If the Personal Data Breach did not result from Vendor’s breach of its security obligations under the Agreement, Vendor shall reasonably cooperate with Customer, provided, however, Customer shall reimburse Vendor for any costs incurred by Vendor.
    3. Customer is solely responsible for complying with notification laws applicable to Customer and fulfilling any third-party notification obligations related to any Personal Data Breaches.
      Notification to Vendor
    4. If Customer determines that a Personal Data Breach must be notified to any Supervisory Authority, any Data Subject(s), the public or others under Applicable Data Protection Laws, to the extent such notice directly or indirectly refers to or identifies Vendor, where permitted by applicable laws, Customer agrees to:
      1. notify Vendor in advance in writing; and
      2. in good faith, consult with Vendor and consider any clarifications or corrections Vendor may reasonably recommend or request to any such notification, which: (i) relate to Vendor’s involvement in or relevance to such Personal Data Breach; and (ii) are consistent with applicable laws.
  8. CUSTOMER’S RESPONSIBILITIES
    1. Customer agrees that, without limiting Vendor’s obligations under Section 5 (Security), Customer is solely responsible for its use of the Services, including (a) making appropriate use of the Services to maintain a level of security appropriate to the risk in respect of the Customer Personal Data; (b) securing the account authentication credentials, systems and devices Customer uses to access the Services; (c) securing Customer’s systems and devices that Vendor uses to provide the Services; and (d) backing up Customer Personal Data.
    2. Customer shall ensure:
      1. that there is, and will be throughout the term of the Agreement, a valid legal basis for the Processing by Vendor of Customer Personal Data in accordance with this DPA and the Agreement (including, any and all instructions issued by Customer from time to time in respect of such Processing) for the purposes of all Applicable Data Protection Laws (including Article 6, Article 9(2) and/or Article 10 of the GDPR (where applicable)); and
      2. that all Data Subjects have (i) been presented with all required notices and statements (including as required by Article 12-14 of the GDPR (where applicable)); and (ii) provided all required consents, in each case (i) and (ii) relating to the Processing by Vendor of Customer Personal Data.
    3. Customer agrees that the Service, the Security Measures, and Vendor’s commitments under this DPA are adequate to meet Customer’s needs, including with respect to any security obligations of Customer under Applicable Data Protection Laws, and provide a level of security appropriate to the risk in respect of the Customer Personal Data.
    4. Customer shall not, and agrees to ensure its Authorized Users do not, provide or otherwise make available to Vendor any Customer Personal Data that contains any (a) Social Security numbers or other government-issued identification numbers; (b) protected health information subject to the Health Insurance Portability and Accountability Act (HIPAA) or other information regarding an individual’s medical history, mental or physical condition, or medical treatment or diagnosis by a health care professional; (c) health insurance information; (d) biometric information; (e) passwords to any online accounts; (f) credentials to any financial accounts; (g) tax return data; (h) any payment card information subject to the Payment Card Industry Data Security Standard;; or (i) any other information that falls within any special categories of personal data (as defined in GDPR) and/or data relating to criminal convictions and offences or related security measures (together, “Restricted Data”).
  9. LIABILITY
    The total aggregate liability of either Party towards the other Party, howsoever arising, under or in connection with this DPA and the SCCs (if and as they apply) will under no circumstances exceed any limitations or caps on, and shall be subject to any exclusions of, liability and loss agreed by the Parties in the Agreement; provided that, nothing in this Section 9 will affect any person’s liability to Data Subjects under the third-party beneficiary provisions of the SCCs (if and as they apply).
  10. CHANGE IN LAWS
    Vendor may on notice vary this DPA to the extent that (acting reasonably) it considers necessary to address the requirements of Applicable Data Protection Laws from time to time, including by varying or replacing the SCCs in the manner described in Paragraph 6.3 of Annex 1 (European Annex).
  11. INCORPORATION AND PRECEDENCE
    1. This DPA shall be incorporated into and form part of the Agreement with effect from the Addendum Effective Date.
    2. In the event of any conflict or inconsistency between:
      1. this DPA and the Agreement, this DPA shall prevail; or
      2. any SCCs entered into pursuant to Paragraph 6 of Annex 1 (European Annex) and this DPA and/or the Agreement, the SCCs shall prevail in respect of the Restricted Transfer to which they apply.

 

Annex 1

European Annex

  1. PROCESSING OF CUSTOMER PERSONAL DATA
    1. The Parties acknowledge and agree that the details of Vendor’s Processing of Personal Data under this DPA and the Agreement (including the respective roles of the Parties relating to such Processing) are as set out in Attachment 1 to Annex 1 (European Annex) to the DPA.
    2. Where Vendor receives an instruction from Customer that, in its reasonable opinion, infringes the GDPR, Vendor shall inform Customer.
    3. Customer acknowledges and agrees that any instructions issued by Customer with regards to the Processing of Customer Personal Data by or on behalf of Vendor pursuant to or in connection with the Agreement shall be in strict compliance with the GDPR and all other applicable laws.
  2. SUB-PROCESSING
    1. Customer generally authorises Vendor to appoint Sub-Processors in accordance with this Paragraph 2.
    2. Vendor may continue to use those Sub-Processors already engaged by Vendor as at the date of this DPA (as those Sub-Processors are shown, together with their respective functions and locations, in Annex 4 (Authorised Sub-Processors) (the “Sub-Processor List”).
    3. Vendor shall give Customer prior written notice of the appointment of any proposed Sub-Processor, including reasonable details of the Processing to be undertaken by the Sub-Processor, [by providing Customer with an updated copy of the Sub-Processor List via a ‘mailshot’ or similar bulk distribution mechanism sent via email to Customer’s contact point as set out in Attachment 1 to Annex 1 (European Annex)]. If, within fourteen (14) days of receipt of that notice, Customer notifies Vendor in writing of any objections (on reasonable grounds) to the proposed appointment:
      1. Vendor shall use reasonable efforts to make available a commercially reasonable change in the provision of the Services, which avoids the use of that proposed Sub-Processor; and
      2. where: (i) such a change cannot be made within fourteen (14) days from Vendor’s receipt of Customer’s notice; (ii) no commercially reasonable change is available; and/or (iii) Customer declines to bear the cost of the proposed change, then either Party may by written notice to the other Party with immediate effect terminate the Agreement, either in whole or to the extent that it relates to the Services which require the use of the proposed Sub-Processor, as its sole and exclusive remedy.
    4. If Customer does not object to Vendor’s appointment of a Sub-Processor during the objection period referred to in Paragraph 2.3, Customer shall be deemed to have approved the engagement and ongoing use of that Sub-Processor.
    5. With respect to each Sub-Processor, Vendor shall maintain a written contract between Vendor and the Sub-Processor that includes terms which offer at least an equivalent level of protection for Customer Personal Data as those set out in this DPA (including the Security Measures). Vendor shall remain liable for any breach of this DPA caused by a Sub-Processor.
    6. Operational clarifications:
      1. The terms and conditions of this Paragraph 2 apply in relation to Vendor’s appointment and use of Sub-Processors under the SCCs.
      2. Any approval by Customer of Vendor’s appointment of a Sub-Processor that is given expressly or deemed given pursuant to this Paragraph 2 constitutes Customer’s documented instructions to effect disclosures and onward transfers to any relevant Sub-Processors if and as required under Clause 8.8 of the SCCs.
  3. DATA PROTECTION IMPACT ASSESSMENT AND PRIOR CONSULTATION
    1. Vendor, taking into account the nature of the Processing and the information available to Vendor, shall provide reasonable assistance to Customer, at Customer’s cost, with any data protection impact assessments and prior consultations with Supervisory Authorities which Customer reasonably considers to be required of it by Article 35 or Article 36 of the GDPR, in each case solely in relation to Processing of Customer Personal Data by Vendor.
    2. Operational clarification: Except to the extent prohibited by applicable law, Customer shall be fully responsible for all time spent by Vendor (at Vendor’s then-current professional services rates) in Vendor’s provision of any cooperation and assistance provided to Customer under Paragraph 3.1, and shall on demand reimburse Vendor any such costs incurred by Vendor.
  4. RETURN AND DELETION
    1. Subject to Paragraph 4.2 and 4.3, upon the date of cessation of any Services involving the Processing of Customer Personal Data (the “Cessation Date”), Vendor shall promptly cease all Processing of Customer Personal Data for any purpose other than for storage or as otherwise permitted or required under this DPA.
    2. Subject to Paragraph 4.4, to the extent technically possible in the circumstances (as determined in Vendor’s sole discretion), on written request to Vendor (to be made no later than fourteen (14) days after the Cessation Date (“Post-cessation Storage Period”)), Vendor shall within fourteen (14) days of such request:
      1. return a complete copy of all Customer Personal Data within Vendor’s possession to Customer by secure file transfer, promptly following which Vendor shall delete or irreversibly anonymise all other copies of such Customer Personal Data; or
      2. either (at its option) delete or irreversibly anonymise all Customer Personal Data within Vendor’s possession.
    3. In the event that during the Post-cessation Storage Period, Customer does not instruct Vendor in writing to either delete or return Customer Personal Data pursuant to Paragraph 4.2, Vendor shall promptly after the expiry of the Post-cessation Storage Period either (at its option) delete; or irreversibly render anonymous, all Customer Personal Data then within Vendor possession to the fullest extent technically possible in the circumstances.
    4. Vendor may retain Customer Personal Data where permitted or required by applicable law, for such period as may be required by such applicable law, provided that Vendor shall:
      1. maintain the confidentiality of all such Customer Personal Data; and
      2. Process the Customer Personal Data only as necessary for the purpose(s) specified in the applicable law permitting or requiring such retention.
    5. Operational clarification: Certification of deletion of Customer Personal Data as described in Clauses 8.5 and 16(d) of the SCCs, shall be provided only upon Customer’s written request.
  5. AUDIT RIGHTS
    1. Vendor shall make available to Customer on request, such information as Vendor (acting reasonably) considers appropriate in the circumstances to demonstrate its compliance with this DPA.
    2. Subject to Paragraphs 5.3 to 5.8, in the event that Customer (acting reasonably) is able to provide documentary evidence that the information made available by Vendor pursuant to Paragraph 5.1 is not sufficient in the circumstances to demonstrate Vendor’s compliance with this DPA, Vendor shall allow for and contribute to audits, including on‑premise inspections, by Customer or an auditor mandated by Customer in relation to the Processing of Customer Personal Data by Vendor.
    3. Customer shall give Vendor reasonable notice of any audit or inspection to be conducted under Paragraph 5.2 (which shall in no event be less than fourteen (14) days’ notice) and shall use its best efforts (and ensure that each of its mandated auditors uses its best efforts) to avoid causing any destruction, damage, injury or disruption to Vendor’s premises, equipment, Personnel, data, and business (including any interference with the confidentiality or security of the data of Vendor’s other customers or the availability of Vendor’s services to such other customers).
    4. Prior to conducting any audit, Customer must submit a detailed proposed audit plan providing for the confidential treatment of all information exchanged in connection with the audit and any reports regarding the results or findings thereof. The proposed audit plan must describe the proposed scope, duration, and start date of the audit. Vendor will review the proposed audit plan and provide Customer with any concerns or questions (for example, any request for information that could compromise Vendor security, privacy, employment or other relevant policies). Vendor will work cooperatively with Customer to agree on a final audit plan.
    5. If the controls or measures to be assessed in the requested audit are addressed in a SOC 2 Type 2, ISO, NIST or similar audit report performed by a qualified third-party auditor within twelve (12) months of Customer’s audit request (“Audit Report”) and Vendor has confirmed in writing that there are no known material changes in the controls audited and covered by such Audit Report(s), Customer agrees to accept provision of such Audit Report(s) in lieu of requesting an audit of such controls or measures.
    6. Vendor need not give access to its premises for the purposes of such an audit or inspection:
      1. where an Audit Report is accepted in lieu of such controls or measures in accordance with Paragraph 5.5;
      2. to any individual unless they produce reasonable evidence of their identity;
      3. to any auditor whom Vendor has not approved in advance (acting reasonably);
      4. to any individual who has not entered into a non-disclosure agreement with Vendor on terms acceptable to Vendor;
      5. outside normal business hours at those premises; or
      6. on more than one occasion in any calendar year during the term of the Agreement, except for any audits or inspections which Customer is required to carry out under the GDPR or by a Supervisory Authority.
    7. Nothing in this DPA shall require Vendor to furnish more information about its Sub-Processors in connection with such audits than such Sub-Processors make generally available to their customers.
    8. Operational clarifications:
      1. Except to the extent prohibited by applicable law, Customer shall be fully responsible for all time spent by Vendor (at Vendor’s then-current professional services rates) in Vendor’s provision of any cooperation and assistance provided to Customer under this Paragraph 5 (excluding any costs incurred in the procurement, preparation or delivery of Audit Reports to Customer pursuant to Paragraph 5.5 ), and shall on demand reimburse Vendor any such costs incurred by Vendor.
      2. The audits described in Clauses 8.9(c) and 8.9(d) of the SCCs shall be subject to any relevant terms and conditions detailed in this Paragraph 5.
  6. RESTRICTED TRANSFERS 
        EU Restricted Transfers
    1. To the extent that any Processing of Customer Personal Data under this DPA involves an EU Restricted Transfer from Customer to Vendor, the Parties shall comply with their respective obligations set out in the SCCs, which are hereby deemed to be: 
      1. populated in accordance with Part 1 of Attachment 2 to Annex 1 (European Annex); and
      2. entered into by the Parties and incorporated by reference into this DPA.To the extent that any Processing of Customer Personal Data under this DPA involves an EU Restricted Transfer from Customer to Vendor, the Parties shall comply with their respective obligations set out in the SCCs, which are hereby deemed to be:

      UK Restricted Transfers
    2. To the extent that any Processing of Customer Personal Data under this DPA involves a UK Restricted Transfer from Customer to Vendor, the Parties shall comply with their respective obligations set out in the SCCs, which are hereby deemed to be:
      1. varied to address the requirements of the UK GDPR in accordance with the UK Transfer Addendum and populated in accordance with Part 2 of Attachment 2 to Annex 1 (European Annex); and
      2. entered into by the Parties and incorporated by reference into this DPA.

      Adoption of new transfer mechanism
    3. Vendor may on notice vary this DPA and replace the relevant SCCs with:
      1. any new form of the relevant SCCs or any replacement therefore prepared and populated accordingly (e.g., standard data protection clauses adopted by the European Commission for use specifically in respect of transfers to data importers subject to Article 3(2) of the EU GDPR); or
      2. another transfer mechanism, other than the SCCs, that enables the lawful transfer of Customer Personal Data to Vendor under this DPA in compliance with Chapter V of the GDPR.

      Provision of full-form SCCs
    4. In respect of any given Restricted Transfer, if requested of Customer by a Supervisory Authority, Data Subject or further Controller (where applicable) – on specific written request (made to the contact details set out in Attachment 1 to this Annex 1 (European Annex); accompanied by suitable supporting evidence of the relevant request), Vendor shall provide Customer with an executed version of the relevant set(s) of SCCs responsive to the request made of Customer (amended and populated in accordance with Attachment 2 to Annex 1 (European Annex) in respect of the relevant Restricted Transfer) for countersignature by Customer, onward provision to the relevant requestor and/or storage to evidence Customer’s compliance with Applicable Data Protection Laws.

 

ATTACHMENT 1 TO EUROPEAN ANNEX

Data Processing Details

Note:

This Attachment 1 to Annex 1 (European Annex) to the DPA includes certain details of the Processing of Personal Data as required:

  • by Article 28(3) GDPR; and
  • to populate the Appendix to the SCCs in the manner described in Attachment 2 to Annex 1 (European Annex) to the DPA.

VENDOR / ‘DATA IMPORTER’ DETAILS

Name:

Cypher Learning, Inc.

Address:

As set out in the pre-amble to the DPA

Contact Details for Data Protection:

Role: VP of Engineering

Email: rik@cypherlearning.com

Vendor Activities:

CYPHER LEARNING is a company that specializes in providing learning platforms for organizations around the world since 2009. CYPHER has three products: NEO LMS for Schools and Universities, MATRIX LMS for Business, and INDIE LMS for Entrepreneurs. CYPHER LEARNING is currently the only company that offers learning platforms in all major e-learning sectors: academic, corporate, and individuals.

Role:

Processor

CUSTOMER / ‘DATA EXPORTER’ DETAILS

Customer Activities:

Customer’s activities relevant to this DPA are the use and receipt of the Services under and in accordance with, and for the purposes anticipated and permitted in, the Agreement as part of its ongoing business operations.

Role:

Controller – in respect of any Processing of Customer Personal Data in respect of which Customer is a Controller in its own right

DETAILS OF PROCESSING

Categories of Data Subjects:

Relevant Data Subjects include:

  • End-users and other users of Customer’s products and services
  • Course information corelated to users

Each category includes current, past and prospective Data Subjects.

Categories of Personal Data:

Relevant Personal Data includes:

Personal details – for example any information that identifies the Data Subject such as their name, gender, email

Contact details – for example business address, email address, telephone details and other contact information

Sensitive Categories of Data, and associated additional restrictions/safeguards:

Categories of sensitive data:

None – as noted in Section 8.4 of the DPA, Customer agrees that Restricted Data, which includes ‘sensitive data’ (as defined in Clause 8.7 of the EU SCCs), must not be submitted to the Services.

Additional safeguards for sensitive data:

N/A

Frequency of transfer:

Ongoing – as initiated by Customer in and through its use, or use on its behalf, of the Services.

Nature of the Processing:

Processing operations required in order to provide the Services in accordance with the Agreement.

Purpose of the Processing:

Customer Personal Data will be processed: (i) as necessary to provide the Services as initiated by Customer in its use thereof, and (ii) to comply with any other reasonable instructions provided by Customer in accordance with the terms of this DPA.

Duration of Processing / Retention Period:

For the period determined in accordance with the Agreement and DPA, including Paragraph 4 of Annex 1 (European Annex) to the DPA.

Transfers to (sub‑)processors:

Transfers to Sub-Processors are as, and for the purposes, described from time to time in the Sub-Processor List (as may be updated from time to time in accordance with Paragraph 2 of Annex 1 (European Annex) to the DPA).

 

ATTACHMENT 2 TO EUROPEAN ANNEX

POPULATION OF SCCs

Notes:

  • In the context of any EU Restricted Transfer, the SCCs populated in accordance with Part 1 of this Attachment 2 are incorporated by reference into and form an effective part of the DPA (if and where applicable in accordance with Paragraph 6.1 of Annex 1 (European Annex) to the DPA).
  • In the context of any UK Restricted Transfer, the SCCs as varied by the UK Transfer Addendum and populated in accordance with Part 2 of this Attachment 2 are incorporated by reference into and form an effective part of the DPA (if and where applicable in accordance with Paragraph 6.2 of Annex 1 (European Annex) to the DPA).

PART 1: POPULATION OF THE SCCs

  1. SIGNATURE OF THE SCCs:
    Where the SCCs apply in accordance with Paragraph 6.1 of Annex 1 (European Annex) to the DPA each of the Parties is hereby deemed to have signed the SCCs at the relevant signature block in Annex I to the Appendix to the SCCs.
  2. MODULES
    The following modules of the SCCs apply in the manner set out below (having regard to the role(s) of Customer set out in Attachment 1 to Annex 1 (European Annex) to the DPA):
    1. Module Two of the SCCs applies to any EU Restricted Transfer involving Processing of Customer Personal Data in respect of which Customer is a Controller in its own right; and/or
  3. POPULATION OF THE BODY OF THE SCCs
    1. For each Module of the SCCs, the following applies as and where applicable to that Module and the Clauses thereof:
      1. The optional ‘Docking Clause’ in Clause 7 is not used and the body of that Clause 7 is left intentionally blank.
      2. In Clause 9:
        1. OPTION 2: GENERAL WRITTEN AUTHORISATION applies, and the minimum time period for advance notice of the addition or replacement of Sub-Processors shall be the advance notice period set out in Paragraph 2.3 of Annex 1 (European Annex) to the DPA; and
        2. OPTION 1: SPECIFIC PRIOR AUTHORISATION is not used and that optional language is deleted; as is, therefore, Annex III to the Appendix to the SCCs.
      3. In Clause 11, the optional language is not used and is deleted.
      4. In Clause 13, all square brackets are removed and all text therein is retained.
      5. In Clause 17: OPTION 1 applies, and the Parties agree that the SCCs shall be governed by the law of Ireland in relation to any EU Restricted Transfer; and OPTION 2 is not used and that optional language is deleted.
      6. For the purposes of Clause 18, the Parties agree that any dispute arising from the SCCs in relation to any EU Restricted Transfer shall be resolved by the courts of Ireland, and Clause 18(b) is populated accordingly.
    2. In this Paragraph 3, references to “Clauses” are references to the Clauses of the SCCs.
  4. POPULATION OF ANNEXES TO THE APPENDIX TO THE SCCs
    1. Annex I to the Appendix to the SCCs is populated with the corresponding information detailed in Attachment 1 to Annex 1 (European Annex) to the DPA, with: Customer being ‘data exporter’; and Vendor being ‘data importer’.
    2. Part C of Annex I to the Appendix to the SCCs is populated as below:
      Data Protection Commission
      21 Fitzwilliam Square South
      Dublin 2
      D02 RD28
      Ireland
    3. Annex II to the Appendix to the SCCs is populated as below:
      1. General:
        • Please refer to Section 5 of the DPA and Annex 3 (Security Measures) to the DPA.
        • In the event that Customer receives a Data Subject Request under the EU GDPR and requires assistance from Vendor, Customer should email Vendor’s contact point for data protection identified in Attachment 1 to Annex 1 (European Annex) to the DPA.
      2. Sub-Processors: When Vendor engages a Sub-Processor under these Clauses, Vendor shall enter into a binding contractual arrangement with such Sub-Processor that imposes upon them data protection obligations which, in substance, meet or exceed the relevant standards required under these Clauses and the DPA – including in respect of:
        • applicable information security measures;
        • notification of Personal Data Breaches to Vendor;
        • return or deletion of Customer Personal Data as and where required; and
        • engagement of further Sub-Processors.

PART 2: UK RESTRICTED TRANSFERS

  1. UK TRANSFER ADDENDUM
    1. Where relevant in accordance with Paragraph 6.2 of Annex 1 (European Annex) to the DPA, the SCCs also apply in the context of UK Restricted Transfers as varied by the UK Transfer Addendum in the manner described below –
      1. Part 1 to the UK Transfer Addendum. The Parties agree:
        1. Tables 1, 2 and 3 to the UK Transfer Addendum are deemed populated with the corresponding details set out in Attachment 1 to Annex 1 (European Annex) to the DPA and the foregoing provisions of this Error! Reference source not found. (subject to the variations effected by the UK Mandatory Clauses described in (b) below); and
        2. Table 4 to the UK Transfer Addendum is completed by the box labelled ‘Data Importer’ being deemed to have been ticked.
      2. Part 2 to the UK Transfer Addendum. The Parties agree to be bound by the UK Mandatory Clauses of the UK Transfer Addendum.
    2. As permitted by Section 17 of the UK Mandatory Clauses, the Parties agree to the presentation of the information required by ‘Part 1: Tables’ of the UK Transfer Addendum in the manner set out in Paragraph 1.1 of this Part 2; provided that the Parties further agree that nothing in the manner of that presentation shall operate or be construed so as to reduce the Appropriate Safeguards (as defined in Section 3 of the UK Mandatory Clauses).
    3. In relation to any UK Restricted Transfer to which they apply, where the context permits and requires, any reference in the DPA to the SCCs, shall be read as a reference to those SCCs as varied in the manner set out in Paragraph 1.1 of this Part 2.

 

Annex 2

California Annex

  1. It is the Parties’ intent that with respect to any personal information, Vendor is a service provider. Vendor shall not (a) sell any personal information; (b) retain, use or disclose any personal information for any purpose other than for the specific purpose of providing the Services or as otherwise permitted by the CCPA, including retaining, using, or disclosing the personal information for a commercial purpose other than the provision of the Service; or (c) retain, use or disclose the personal information outside of the direct business relationship between Vendor and Customer. Vendor hereby certifies that it understands its obligations under this Annex 2 and will comply with them.
  2. The Parties acknowledge that Vendor’s retention, use and disclosure of personal information authorized by Customer’s instructions stated in the DPA are integral to the Services and the business relationship between the Parties. The exchange of Customer Personal Data does not form part of the consideration exchanged between the Parties in respect of the Agreement or any other business dealings.

Annex 3

Security Measures

As from the Addendum Effective Date, Vendor will implement and maintain the Security Measures as set out in this Annex 3.

  1. Organizational management and dedicated staff responsible for the development, implementation and maintenance of Vendor’s information security program.
  2. Audit and risk assessment procedures for the purposes of periodic review and assessment of risks to Vendor’s organization, monitoring and maintaining compliance with Vendor’s policies and procedures, and reporting the condition of its information security and compliance to internal senior management.
  3. Data security controls which include at a minimum logical segregation of data, restricted (e.g. role-based) access and monitoring, and utilization of commercially available and industry standard encryption technologies for Customer Personal Data.
  4. Logical access controls designed to manage electronic access to data and system functionality based on authority levels and job functions.
  5. Password controls designed to manage and control password strength, expiration and usage.
  6. System audit or event logging and related monitoring procedures to proactively record user access and system activity.
  7. Physical and environmental security of data centers, server room facilities and other areas containing Customer Personal Data designed to protect information assets from unauthorized physical access or damage.
  8. Operational procedures and controls to provide for configuration, monitoring and maintenance of technology and information systems, including secure disposal of systems and media to render all information or data contained therein as undecipherable or unrecoverable prior to final disposal or release from Vendor’s possession.
  9. Change management procedures and tracking mechanisms designed to test, approve and monitor all material changes to Vendor’s technology and information assets.
  10. Incident management procedures designed to allow Vendor to investigate, respond to, mitigate and notify of events related to Vendor’s technology and information assets.
  11. Network security controls that provide for the use of enterprise firewalls and intrusion detection systems designed to protect systems from intrusion and limit the scope of any successful attack.
  12. Vulnerability assessment and threat protection technologies and scheduled monitoring procedures designed to identify, assess, mitigate and protect against identified security threats, viruses and other malicious code.
  13. Business resiliency/continuity and disaster recovery procedures designed to maintain service and/or recovery from foreseeable emergency situations or disasters.

Vendor may update the Security Measures from time to time in accordance with Section 5.2 of the DPA.

 

Annex 4

Authorised Sub-Processors

Sub-Processor

Function

Location

New Relic

Observability of our infrastructure and servers

Cloud

AWS

Infrastructure and services

Cloud

Google Workspace

Email and file sharing

Cloud

Office 365

Office tools and software

Cloud

Vanta

Audit logs and evidencing

Cloud

HubSpot

Customer Relationship Management platform

Cloud

NetSuite

Financial ERP system of record

Cloud